Group Calendars

Setting Access Rights

Group Calendars are a special kind of public folder that allow you to see the appointments of a group of people in one view. The Group Calendar is read only, and edits to the diaries are made in the same way that you add, edit or delete appointments from other users calendars.

An administrator can create as many Group Calendars as they wish.

The steps are:

1.	Outlook Add-In is installed on to clients and clients choose which of their folders and calendars to share

2.	Administrator chooses which of these calendars should be shown in the GroupCalendar - this is important as some people will use one calendar for private appointments and not wish these to be shown.

To add a new GroupCalendar, right click on the Public Folder icon and select "New GroupCalendar folder"

Next we choose which calendars to include.

For our GroupCalendar that we have chosen to represent the people who work at our Amarillo Office, we have selected the users and also selected which of their calendars to have in the GroupCalendar view.

Note: for users such as Howard, William and Paul where we do not as yet have any available Calendars to include, this is either because they have not synchronised yet and offered up their folders for sharing or because no one else has access to their calendar